File management

Presentation

Manage and share your documents Online!

Every project generates a lot of information to share: documents, spreadsheets, presentations, e-mails, and more.
Everything is in different places and often on different computers. Often these documents are shared by email and many versions are lost on employees’ computers. Projectpro makes it easy to keep your information organized and easily accessible.

To optimize team’s work, it is important to be able to store, organize and share project documentation with all team members.

Instead of sending documents by email to multiple recipients, simply drop them on the Projectpro online files database. This way, all team members can download documents and update them as needed, wherever they are.

Manage files versions

Keep all past versions and store files preserving their activity history and team members’ comments!
When you upload a new version of a file, Projectpro uses the automatic file versioning. This allows you to keep a copy of the old version, so team members’ can track changes on documents and in order to be able to go back and see, who changed what?

Lock files

Lock a document to preserve it and prevent changes and deletion by other users.

The file-locking feature allows users to protect documents against editing and deleting. This is useful for preventing any person to remove, for example an original document.

File security

A document can be set to be public or private view. You can also set who has the right to only see a document “read only” and who has the right edit which files on your online file storage.

For example, a project manager will have full access to folders while a customer will be limited to a “read only” folder which has been assigned to him.

Templates

This is a dedicated space for each project where you can deposit and share the differenttemplates that will serve users throughout the project (model documents, training guides …).